Assets
Manage your fixed assets inventory
Assets List ()
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| Subtotal: | $0.00 | $0.00 | $0.00 | ||||||||
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ActiveAsset Information
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Financial Details
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--Vehicle Details
Transaction History
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Depreciation Settings
Accumulated Depreciation
$0.00
Total depreciation recorded to dateDepreciation Schedule
| # | Period | Beginning Book Value | Depreciation Expense | Accumulated Depreciation | Ending Book Value |
|---|---|---|---|---|---|
| 1 | May 2025 | $187,500.00 | $3,125.00 | $3,125.00 | $184,375.00 |
| 2 | June 2025 | $184,375.00 | $3,125.00 | $6,250.00 | $181,250.00 |
| 3 | July 2025 | $181,250.00 | $3,125.00 | $9,375.00 | $178,125.00 |
| 4 | August 2025 Projected |
$178,125.00 | $3,125.00 | $12,500.00 | $175,000.00 |
| 5 | September 2025 Projected |
$175,000.00 | $3,125.00 | $15,625.00 | $171,875.00 |
Drop your file here or click to browse
PDF, DOC, XLS, JPG, PNG up to 10MB eachAttached Files (3)
| File Name | Type | Uploaded By | Upload Date | Actions |
|---|---|---|---|---|
| Loading attachments... | ||||
Disposal Analysis
$125,000.00
($100,000.00)
$25,000.00
$30,000.00
QuickBooks Journal Entry
Journal Entry Details
| Account | Debit | Credit | Description |
|---|---|---|---|
| Cash | $30,000.00 | — | Cash received from disposal |
| Accumulated Depreciation - Trucks | $100,000.00 | — | Accumulated depreciation |
| Fixed Assets - Trucks | — | $125,000.00 | Disposal of asset |
| Gain on Disposal of Assets | — | $5,000.00 | Gain on disposal |
| Total | $130,000.00 | $130,000.00 |
Add New Asset
Enter asset details, depreciation settings, and optional financing information.
Add New Item
Add New Vendor
Add New Custodian
Manage Custodians
| Name | Department | Phone | Actions |
|---|---|---|---|
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Bulk Import Assets
Import multiple assets from a spreadsheet file
Download Import Template
Start by downloading our template file. Fill in your asset data following the column headers, then upload the completed file.
Template Columns
The template includes the following columns:
- Asset Name *
- Unit Number
- Category *
- Custodian
- Location
- VIN / Serial Number
- Description
- Purchase Price *
- Purchase Date *
- Vendor
- Bill Number
- Depreciation Method
- Useful Life (Years)
- Salvage Value
* Required fields
Upload Your File
Upload your completed spreadsheet file (Excel or CSV format)
Drop your file here or click to browse
Excel (.xlsx, .xls) or CSV files up to 10MBassets_import.xlsx
45 KBMap Your Columns
Match the columns in your file to the corresponding asset fields
| Your Column | → | System Field | Sample Data |
|---|---|---|---|
| Column A: Name | → | 2024 Freightliner Cascadia | |
| Column B: Unit | → | TRUCK-042 | |
| Column C: Type | → | Trucks | |
| Column D: Cost | → | $165,000.00 | |
| Column E: Date | → | 2024-01-15 |
Preview & Validation
Review your data before importing. Fix any errors shown below.
| Row | Asset Name | Unit # | Category | Purchase Price | Purchase Date | Status |
|---|---|---|---|---|---|---|
| 1 | 2024 Freightliner Cascadia | TRUCK-042 | Trucks | $165,000.00 | Jan 15, 2024 | |
| 2 | 2023 Kenworth T680 | TRUCK-043 | Trucks | $155,000.00 | Mar 20, 2023 | |
| 3 | Office Desk Set | FURN-015 | Office | $2,500.00 | Jun 1, 2024 | |
| 4 | Missing Name | AUTO-007 | Automobiles | $35,000.00 | Jul 15, 2024 | |
| 5 | Dell Server R750 | SRV-002 | Office Equipment | $12,000.00 | Aug 1, 2024 |
Ready to Import
Your data has been validated. Click the button below to import your assets.
Import Summary
Importing Assets...
Please wait while we import your assets.
4 of 9 assets imported...
Import Complete!
Your assets have been successfully imported.
Add Transaction
Record a new transaction for this asset including maintenance, repairs, or other activities.
Record Depreciation
Record manual depreciation entry for this asset including amount and date.
Transfer Asset
Record the transfer of this asset to a new location, department, or owner.
Retire Asset
Mark this asset as retired. Retired assets are no longer in active use but remain on the books.
Active
$0.00
- Retired assets stop depreciating but remain in inventory.
- You can later dispose or sell a retired asset if needed.
Record Impairment
Record an impairment loss when the asset's fair value has declined below its book value.
Impairment Journal Entry Preview
| Account | Debit | Credit |
|---|---|---|
| Impairment Loss | $0.00 | — |
| Fixed Assets - Trucks | — | $0.00 |
Generate Report
Generate detailed reports about assets including summary, list, and status breakdowns.
Dispose Asset
Record the disposal of this asset including method, date, and disposal details.
Confirm Asset Disposal
Are you sure you want to dispose of this asset? This action cannot be easily undone.
Asset Name
Book Value: $0.00
Edit Asset
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Change Status
Select new status for 0 asset(s):